Reference module

EDI Navigator

Industries, industry-specific use cases, standards and country rulebooks in one reference.

Industry:

Retail & consumer goods

High-volume replenishment between retailers, wholesalers and brand manufacturers, driven by GS1 identification and EANCOM subsets.

Typical EDI messages

ORDERSORDRSPDESADVRECADVINVOICINVRPTSLSRPTDELFORPRICATPARTINGS1 CIN

Common standards

EDIFACT / EANCOMGS1 XMLANSI X12Peppol BIS

Business drivers

  • Shelf availability and short replenishment cycles
  • GTIN/GLN master data quality
  • Promotion and price change coordination

Use cases

Order-to-cash replenishment

ORDERS · ORDRSP · DESADV · RECADV · INVOIC

Practice example: A grocery chain orders 480 brackets and 2 400 bolts for store cluster North. The supplier confirms the full quantity, ships two pallets with SSCC labels and invoices 7 969,20 EUR net 30.

Open sample message in validator

Vendor managed inventory

INVRPT · SLSRPT · DELFOR

Practice example: A beverage brand receives daily stock and sales reports per store, refills below the agreed minimum and no purchase order is ever raised by the retailer.

Open sample message in validator

Catalogue & price synchronisation

PRICAT · PARTIN · GS1 CIN

Practice example: Before a seasonal launch the brand sends 180 new GTINs with pack hierarchy, list price and promotion window; the retailer only opens ordering after master data validation.

Open sample message in validator

Rule-setting bodies & associations

Official publishers of the rulebooks, with postal address and contact details.

GS1 AISBL (GS1 Global Office)

International standards organisation

Website

Global identification keys, GDSN master data synchronisation, EPCIS event data and the GS1 healthcare and traceability standards.

Blue Tower, Avenue Louise 326, bte 10, 1050 Brussels, Belgium

+32 2 788 78 00

Rulebooks & documents

UNECE — United Nations Centre for Trade Facilitation and Electronic Business (UN/CEFACT)

United Nations body

Website

Owner of the UN/EDIFACT directories, UNTDID code lists and Recommendation 20 unit codes used by every EDIFACT implementation.

Palais des Nations, 8-14 Avenue de la Paix, 1211 Geneva 10, Switzerland

+41 22 917 12 34

Rulebooks & documents

Accredited Standards Committee X12 (ASC X12)

ANSI-accredited standards committee

Website

North American transaction sets (850, 810, 856, 214, 837) and the HIPAA-mandated healthcare transactions.

8300 Greensboro Drive, Suite L1-1150, McLean, VA 22102, USA

+1 703 970 4480

info@x12.org

Rulebooks & documents

Koordinierungsstelle für IT-Standards (KoSIT) — Freie Hansestadt Bremen

Public-sector coordination office

Website

Maintains the XRechnung standard, the German CIUS of EN 16931, its business rules (BR-DE) and the validator configuration.

c/o Die Senatorin für Finanzen, Rudolf-Hilferding-Platz 1, 28195 Bremen, Deutschland

+49 421 361-59578

info@kosit.org

Rulebooks & documents

CEN-CENELEC Management Centre

European standardisation body

Website

Owner of EN 16931 — the semantic data model and business rules behind every European e-invoice.

Rue de la Science 23, 1040 Brussels, Belgium

+32 2 550 08 11

Rulebooks & documents

OASIS Open (Universal Business Language TC)

Open standards consortium

Website

Universal Business Language 2.1/2.4 — the XML syntax used by Peppol BIS and XRechnung UBL invoices.

P.O. Box 455, Waltham, MA 02454, USA

communications@oasis-open.org

Rulebooks & documents

Rulebooks & sources

Automotive

Just-in-time and just-in-sequence supply chains governed by VDA, Odette and EDIFACT subsets with strict call-off discipline.

Typical EDI messages

DELFORDELJITVDA 4905VDA 4915DESADVVDA 4913RECADVINVOIC (self-billing)VDA 4908REMADV

Common standards

VDA (4905/4913, VDA 4938)EDIFACT (DELFOR, DELJIT)OdetteANSI X12

Business drivers

  • Line-side supply without buffer stock
  • Sequence accuracy and label compliance (VDA 4902 / GTL)
  • Self-billing and credit-note procedures

Use cases

Forecast & JIT call-off

DELFOR · DELJIT · VDA 4905 · VDA 4915

Practice example: A tier-1 supplier receives a 26-week forecast every Monday; daily JIT call-offs then fix the exact quantity per unloading point and two-hour slot.

Open sample message in validator

ASN & goods receipt

DESADV · VDA 4913 · RECADV

Practice example: Each truck carries 12 handling units with VDA 4902 labels; the ASN must arrive before the truck so the plant can book goods receipt by scanning only.

Open sample message in validator

Self-billing (credit note procedure)

INVOIC (self-billing) · VDA 4908 · REMADV

Practice example: The OEM settles 4 300 received parts from the week's goods receipts and sends a remittance advice; the supplier posts it against open deliveries instead of invoicing.

Open sample message in validator

Rule-setting bodies & associations

Official publishers of the rulebooks, with postal address and contact details.

Odette International Ltd.

European automotive network organisation

Website

Pan-European automotive supply-chain standards: OFTP2 transmission, global transport label (GTL) and EDIFACT automotive subsets.

71 Great Peter Street, London SW1P 2BN, United Kingdom

info@odette.org

Rulebooks & documents

UNECE — United Nations Centre for Trade Facilitation and Electronic Business (UN/CEFACT)

United Nations body

Website

Owner of the UN/EDIFACT directories, UNTDID code lists and Recommendation 20 unit codes used by every EDIFACT implementation.

Palais des Nations, 8-14 Avenue de la Paix, 1211 Geneva 10, Switzerland

+41 22 917 12 34

Rulebooks & documents

Accredited Standards Committee X12 (ASC X12)

ANSI-accredited standards committee

Website

North American transaction sets (850, 810, 856, 214, 837) and the HIPAA-mandated healthcare transactions.

8300 Greensboro Drive, Suite L1-1150, McLean, VA 22102, USA

+1 703 970 4480

info@x12.org

Rulebooks & documents

Rulebooks & sources

Healthcare & pharma

Regulated flows combining procurement EDI with traceability and serialisation duties.

Typical EDI messages

PRICATORDERSDESADVINVOIC / XRechnungEPCIS eventsINVRPT

Common standards

EDIFACT (EANCOM)GS1 EPCISHL7 / FHIRPeppol BIS

Business drivers

  • Falsified Medicines Directive / DSCSA traceability
  • Batch and expiry data on every delivery
  • Hospital group purchasing organisations

Use cases

Hospital procurement

PRICAT · ORDERS · DESADV · INVOIC / XRechnung

Practice example: A university hospital orders implants from a framework catalogue; the invoice must be an XRechnung with the correct Leitweg-ID or the payment run rejects it.

Open sample message in validator

Serialisation & traceability

EPCIS events · DESADV · INVRPT

Practice example: Every pack carries a unique serial number; commissioning, aggregation and shipping events are reported so a pharmacy can verify authenticity at dispense.

Open sample message in validator

Rule-setting bodies & associations

Official publishers of the rulebooks, with postal address and contact details.

GS1 AISBL (GS1 Global Office)

International standards organisation

Website

Global identification keys, GDSN master data synchronisation, EPCIS event data and the GS1 healthcare and traceability standards.

Blue Tower, Avenue Louise 326, bte 10, 1050 Brussels, Belgium

+32 2 788 78 00

Rulebooks & documents

UNECE — United Nations Centre for Trade Facilitation and Electronic Business (UN/CEFACT)

United Nations body

Website

Owner of the UN/EDIFACT directories, UNTDID code lists and Recommendation 20 unit codes used by every EDIFACT implementation.

Palais des Nations, 8-14 Avenue de la Paix, 1211 Geneva 10, Switzerland

+41 22 917 12 34

Rulebooks & documents

Accredited Standards Committee X12 (ASC X12)

ANSI-accredited standards committee

Website

North American transaction sets (850, 810, 856, 214, 837) and the HIPAA-mandated healthcare transactions.

8300 Greensboro Drive, Suite L1-1150, McLean, VA 22102, USA

+1 703 970 4480

info@x12.org

Rulebooks & documents

securPharm e. V.

National medicines verification organisation

Website

German implementation of the EU Falsified Medicines Directive: serial number verification for prescription medicine.

Hausvogteiplatz 13, 10117 Berlin, Deutschland

info@securpharm.de

Rulebooks & documents

Rulebooks & sources

Transport & logistics

Carrier, forwarder and warehouse integration with status tracking as the core value.

Typical EDI messages

IFTMINIFTMBCIFTSTAX12 204X12 214INVRPTWMS instructions (X12 940/945)RECADV

Common standards

EDIFACT (IFTMIN, IFTSTA)ANSI X12 (204, 214, 990)GS1 XMLAPI/EDI hybrid

Business drivers

  • Real-time shipment visibility
  • Customs and dangerous-goods data
  • Freight cost settlement accuracy

Use cases

Transport order & status

IFTMIN · IFTMBC · IFTSTA · X12 204 · X12 214

Practice example: A shipper books a partial load Hamburg–Milan; the carrier returns pickup, border and delivery status events that feed the customer's tracking page.

Open sample message in validator

3PL warehouse integration

INVRPT · WMS instructions (X12 940/945) · RECADV

Practice example: The brand owner releases a warehouse shipping order to its 3PL; the 3PL confirms picking and returns the shipment advice used for the customer ASN.

Open sample message in validator

Rule-setting bodies & associations

Official publishers of the rulebooks, with postal address and contact details.

GS1 AISBL (GS1 Global Office)

International standards organisation

Website

Global identification keys, GDSN master data synchronisation, EPCIS event data and the GS1 healthcare and traceability standards.

Blue Tower, Avenue Louise 326, bte 10, 1050 Brussels, Belgium

+32 2 788 78 00

Rulebooks & documents

UNECE — United Nations Centre for Trade Facilitation and Electronic Business (UN/CEFACT)

United Nations body

Website

Owner of the UN/EDIFACT directories, UNTDID code lists and Recommendation 20 unit codes used by every EDIFACT implementation.

Palais des Nations, 8-14 Avenue de la Paix, 1211 Geneva 10, Switzerland

+41 22 917 12 34

Rulebooks & documents

Accredited Standards Committee X12 (ASC X12)

ANSI-accredited standards committee

Website

North American transaction sets (850, 810, 856, 214, 837) and the HIPAA-mandated healthcare transactions.

8300 Greensboro Drive, Suite L1-1150, McLean, VA 22102, USA

+1 703 970 4480

info@x12.org

Rulebooks & documents

Digital Container Shipping Association (DCSA)

Industry association

Website

Standardised container shipping interfaces for track & trace, bookings and the electronic bill of lading.

Barbara Strozzilaan 101, 1083 HN Amsterdam, Netherlands

info@dcsa.org

Rulebooks & documents

Rulebooks & sources

Public sector

Mandatory structured e-invoicing and procurement documents towards contracting authorities.

Typical EDI messages

XRechnung (UBL)XRechnung (CII)Peppol BIS Billing 3.0Peppol OrderPeppol Despatch AdvicePeppol MLR

Common standards

EN 16931XRechnungZUGFeRD/Factur-XPeppol BIS 3.0

Business drivers

  • Directive 2014/55/EU implementation
  • Leitweg-ID routing in Germany
  • Audit-proof archiving

Use cases

E-invoice to authorities

XRechnung (UBL) · XRechnung (CII) · Peppol BIS Billing 3.0

Practice example: A construction firm invoices a federal agency: XRechnung 3.0, Leitweg-ID in BuyerReference, payment terms and VAT breakdown validated against EN 16931 business rules.

Open sample message in validator

Electronic procurement documents

Peppol Order · Peppol Despatch Advice · Peppol MLR

Practice example: A municipality orders office furniture over Peppol; the supplier answers with a despatch advice and receives a message level response for each transmission.

Open sample message in validator

Rule-setting bodies & associations

Official publishers of the rulebooks, with postal address and contact details.

Koordinierungsstelle für IT-Standards (KoSIT) — Freie Hansestadt Bremen

Public-sector coordination office

Website

Maintains the XRechnung standard, the German CIUS of EN 16931, its business rules (BR-DE) and the validator configuration.

c/o Die Senatorin für Finanzen, Rudolf-Hilferding-Platz 1, 28195 Bremen, Deutschland

+49 421 361-59578

info@kosit.org

Rulebooks & documents

CEN-CENELEC Management Centre

European standardisation body

Website

Owner of EN 16931 — the semantic data model and business rules behind every European e-invoice.

Rue de la Science 23, 1040 Brussels, Belgium

+32 2 550 08 11

Rulebooks & documents

OASIS Open (Universal Business Language TC)

Open standards consortium

Website

Universal Business Language 2.1/2.4 — the XML syntax used by Peppol BIS and XRechnung UBL invoices.

P.O. Box 455, Waltham, MA 02454, USA

communications@oasis-open.org

Rulebooks & documents

Rulebooks & sources

Energy & utilities

Market communication between grid operators, suppliers and metering point operators under regulated rulebooks.

Typical EDI messages

UTILMDAPERAKCONTRLMSCONSINVOICREMADV

Common standards

EDIFACT (UTILMD, MSCONS, INVOIC)BDEW/EDI@EnergyebIXCIM XML

Business drivers

  • Regulatory deadlines set by the national regulator
  • Metering data quality and completeness
  • Supplier switching within legal timeframes

Use cases

Supplier switching

UTILMD · APERAK · CONTRL

Practice example: A customer switches supplier: the new supplier requests the metering point master data, the grid operator confirms or rejects within the regulated deadline.

Open sample message in validator

Metering data & billing

MSCONS · INVOIC · REMADV

Practice example: Fifteen-minute load profiles are transmitted daily per metering point and later reconciled against the grid usage invoice.

Open sample message in validator

Rule-setting bodies & associations

Official publishers of the rulebooks, with postal address and contact details.

BDEW Bundesverband der Energie- und Wasserwirtschaft e. V. (EDI@Energy)

Industry association

Website

German energy market communication: UTILMD, MSCONS, INVOIC and APERAK message implementation guides with binding go-live dates.

Reinhardtstraße 32, 10117 Berlin, Deutschland

+49 30 300199-0

info@bdew.de

Rulebooks & documents

Bundesnetzagentur für Elektrizität, Gas, Telekommunikation, Post und Eisenbahnen

Federal regulator

Website

Regulatory decisions (GPKE, MaBiS, WiM) that make the EDI@Energy message formats and deadlines legally binding.

Tulpenfeld 4, 53113 Bonn, Deutschland

+49 228 14-0

info@bnetza.de

Rulebooks & documents

Rulebooks & sources

Food & beverage

Fresh-goods logistics with batch traceability, weight-variable articles and short order cycles.

Typical EDI messages

ORDERSDESADVINVOICRECADV

Common standards

EANCOMGS1 XMLEDIFACT (DESADV with batch)Peppol BIS

Business drivers

  • Regulation (EC) 178/2002 traceability
  • Weight-variable pricing and catch weights
  • Best-before dates in every despatch advice

Use cases

Fresh replenishment

ORDERS · DESADV · INVOIC · RECADV

Practice example: A dairy delivers to a distribution centre with batch, best-before date and temperature data on every pallet; missing lot data blocks goods receipt.

Open sample message in validator

Rule-setting bodies & associations

Official publishers of the rulebooks, with postal address and contact details.

GS1 AISBL (GS1 Global Office)

International standards organisation

Website

Global identification keys, GDSN master data synchronisation, EPCIS event data and the GS1 healthcare and traceability standards.

Blue Tower, Avenue Louise 326, bte 10, 1050 Brussels, Belgium

+32 2 788 78 00

Rulebooks & documents

UNECE — United Nations Centre for Trade Facilitation and Electronic Business (UN/CEFACT)

United Nations body

Website

Owner of the UN/EDIFACT directories, UNTDID code lists and Recommendation 20 unit codes used by every EDIFACT implementation.

Palais des Nations, 8-14 Avenue de la Paix, 1211 Geneva 10, Switzerland

+41 22 917 12 34

Rulebooks & documents

CEN-CENELEC Management Centre

European standardisation body

Website

Owner of EN 16931 — the semantic data model and business rules behind every European e-invoice.

Rue de la Science 23, 1040 Brussels, Belgium

+32 2 550 08 11

Rulebooks & documents

Rulebooks & sources

Industrial manufacturing

Project and MRO procurement with long lead times, drawings and subcontracting flows.

Typical EDI messages

INVRPTSLSRPTINVOICcXML PunchOutOCIORDERS

Common standards

EDIFACTANSI X12cXML / OCI punchoutPeppol BIS

Business drivers

  • Supplier capacity and lead-time visibility
  • Subcontract and consignment stock control
  • Catalogue punchout into ERP

Use cases

Consignment stock

INVRPT · SLSRPT · INVOIC

Practice example: Consignment stock at the customer plant is reported weekly; only withdrawals are invoiced, so stock reports and settlement must match exactly.

Open sample message in validator

Catalogue punchout

cXML PunchOut · OCI · ORDERS

Practice example: An engineer configures a drive in the supplier's web shop and returns the cart to the ERP, which turns it into a regular EDI purchase order.

Open sample message in validator

Rule-setting bodies & associations

Official publishers of the rulebooks, with postal address and contact details.

UNECE — United Nations Centre for Trade Facilitation and Electronic Business (UN/CEFACT)

United Nations body

Website

Owner of the UN/EDIFACT directories, UNTDID code lists and Recommendation 20 unit codes used by every EDIFACT implementation.

Palais des Nations, 8-14 Avenue de la Paix, 1211 Geneva 10, Switzerland

+41 22 917 12 34

Rulebooks & documents

Accredited Standards Committee X12 (ASC X12)

ANSI-accredited standards committee

Website

North American transaction sets (850, 810, 856, 214, 837) and the HIPAA-mandated healthcare transactions.

8300 Greensboro Drive, Suite L1-1150, McLean, VA 22102, USA

+1 703 970 4480

info@x12.org

Rulebooks & documents

Koordinierungsstelle für IT-Standards (KoSIT) — Freie Hansestadt Bremen

Public-sector coordination office

Website

Maintains the XRechnung standard, the German CIUS of EN 16931, its business rules (BR-DE) and the validator configuration.

c/o Die Senatorin für Finanzen, Rudolf-Hilferding-Platz 1, 28195 Bremen, Deutschland

+49 421 361-59578

info@kosit.org

Rulebooks & documents

CEN-CENELEC Management Centre

European standardisation body

Website

Owner of EN 16931 — the semantic data model and business rules behind every European e-invoice.

Rue de la Science 23, 1040 Brussels, Belgium

+32 2 550 08 11

Rulebooks & documents

OASIS Open (Universal Business Language TC)

Open standards consortium

Website

Universal Business Language 2.1/2.4 — the XML syntax used by Peppol BIS and XRechnung UBL invoices.

P.O. Box 455, Waltham, MA 02454, USA

communications@oasis-open.org

Rulebooks & documents

Rulebooks & sources